Road Runners Club of America

We Run the Nation: Growing the Sport of Running Since 1958

Governance

The following documents are meant to keep RRCA members and the running community informed about the structure and governance of our organization. These documents are public documents and guest to our website are welcome to review them. Information about the organization’s tax returns and our affiliate members can be found on the GuideStar website.

2017 Proxy Forms

The RRCA Bylaws allow for the assignment of a proxy vote for member clubs and events. If an RRCA member club or event is not sending their official voting representative (president, director, or owner) to the Annual Meeting of the Membership, then the voting rights of that club or event may be assigned to another authorized representative attending the meeting in person. That person must be qualified by being a member of either the same club or event or from another qualified club or event in good standing in the same state. In accordance with the RRCA Bylaws, a proxy cannot be held for clubs or events from different states.

To assign voting rights to a qualified proxy on behalf of a club or event member, the authorized representative must complete the Official Voting Rights Assignment to Recognized Proxy Holder Form. Each Appointed Proxy Holder must complete and submit the Membership and Residence Certification for Proxy Holders Form in accordance with the instructions on the forms.

Download proxy forms (PDF)

2016 Annual Report of the RRCA

Bylaw and Articles of Incorporation Updates - 2017

Download the RRCA Proposed Bylaw Revisions.  For ease of review, you will find the language to be changed in red font, the proposed new language in yellow highlight, and the text in green font outlines purpose for change.
Proposed Articles to Update: 
 
Article II. Purpose - Reason for Update - To make our "Purpose" statement read as more modern/less dated, and to align with our currently stated mission and vision.

Article VI. Board of Directors - Reason for Update -  To structure the board with 2 elected officers (president and treasurer), 7 elected board members (4 regional and 3 at-large), with 2 from the 7 members appointed by the president/board to serve the officer functions of vice president and secretary. By having 3 at-large directors, it allows for better board recruiting processes, and it also clearly outlines that any board member may move to the position of president during that election year.  By having the vice president appointed from the board, it avoids the public misconception that the vice president is the president-elect.

Article VII. Executive Director
- Reason for Update - To memorializes that the Board fixes compensation for the executive director on an annual basis, which has been an operating practice for over a decade. This additional statements brings the RRCA better in line with best practices for organizational governance.

Article XI. Finances
- Reason for Update - To memorialize in the Bylaws that Board members are not paid for service and to reinforce that the Board is all-volunteer, and to reference in the Bylaws the conflict of interest policy and requirement to review it annually. To also clarify payments to third-party service providers to defray RRCA's reasonable operating expenses. To clearly outline that no loans shall be provided to for Board or staff members of the RRCA.

Article XII. Dissolution - Reason for Update - To break dissolution out to be its own article, as it is a separate function from Article XI. Tax Status. 

RRCA Board Meeting ​Minutes

Per IRS regulations, to obtain a copy of the RRCA’s annual audited financial statements and public tax returns, send a self addressed stamped envelope ($​5.00 in postage) to the National Office.

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Road Runners Club of America