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Guidelines for Safe Events
RRCA Guidelines for Safe Events (2010)
The RRCA is NOT a regulatory body and we do not sanction events. The RRCA National Organization does not provide direct oversight for the conduct of local events. RRCA member events are locally governed, owned and operated. The RRCA does issue guidelines, not rules, for the conduct of safe events and provides a general liability insurance policy that covers certain activities for running clubs and running/walking events. Review our Insurance FAQs to understand coverage. All events insured by the RRCA are expected to follow the RRCA Guidelines for Safe Events (2010). Risk management is one of the primary responsibilities of a race director and following the RRCA Guidelines will help ensure a safer event for participants. Furthermore, the RRCA insurance program is a group policy and poor planning and decision making by one can affect the program for all. It is a shared responsibility of race directors to ensure they are doing everything possible to deliver a safe, well planned event for their participants. The RRCA also expects all race directors to follow our Race Director Code of Ethics in the conduct of their events.
Highlights from the Guidelines for Safe Events
The recruiting, coordinating and instructing of volunteers for an event is essential in maximizing the safety of the race participants. Factors involved in volunteer coordination include the following:
Designate a Volunteer Coordinator
Assign a volunteer coordinator to gather and assign volunteers to specific jobs and train the volunteers.
well in advance of race day.
Ensure all volunteers have signed a waiver and ensure the guardians of minors have signed a waiver on behalf of minors volunteering for the event.
Meet With Key Volunteers
In advance of race day. Organize key volunteers to lead various areas of the race and make sure they fully understand the needs of their group. Train all volunteers and assign age-appropriate duties to minors.
Manage Volunteers on Race Day
The volunteer coordinator should meet volunteers at the designated volunteer check-in location and direct volunteers to their posts and review duties. Check on volunteers throughout the event to ensure adequate coverage.
Thank Your Volunteers
Allow volunteers to partake in the post race festivities, including refreshments.
The pre-race sign-up procedures offer a substantial opportunity to collect information and communicate event safety and related information to the race participants. All events should collect basic contact information from all participants at a bare minimum as an emergency management practice.