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Running Club Membership
Traditionally, RRCA running clubs have been organized as all-volunteer, nonprofit organizations, and this business model continues to represent the majority of the RRCA membership today. However, due to the growing popularity of road races, we have seen an increase in for-profit training programs operated by health clubs, running retail stores, and by individual coaches, most being RRCA Certified Coaches. These types of clubs are generally run as for-profit organizations, and charge a fee for coaching on a per participant basis. Both types of running clubs, nonprofit and for-profit, are welcome in the RRCA membership. There are many ways to organize a profitable running club. Find information about starting and managing a local RRCA running club. This membership category is not for an individual looking to join a local running club. This membership is for an organization to join the RRCA. To join a local running club, go to Find a Club.
Running Club Member Defined
- A nonprofit running club must be recognized as a nonprofit through the RRCA nonprofit group exemption with the IRS, or granted exemption directly by the IRS.
- A nonprofit running club must have an independent board of directors with a minimum of 3 board members that are elected at least every two years.
- Running clubs generally conduct group training runs, organized training programs, youth programs, track workouts, social gatherings, and may organize running events owned by the club.
- Both nonprofit and for-profit clubs must have at least ten individual members (dues and insurance are assessed at the minimum rate of 35 household members) and provide a roster of members, including board members, to verify insurance coverage and to receive the complimentary membership publication, Club Running.
- Nonprofit running clubs can include government run recreation centers, other nonprofit organizations, such as the YMCA and the Boys & Girls Club, and also includes youth only running clubs or cross country programs supported by a school, parent booster club, or local parent teacher association.
- Membership in the RRCA is required in order to access the insurance program for running clubs.
- All clubs are required to obtain waivers of liability from their members during the join/renew process as part of the RRCA insurance program. All guest to club training runs MUST sign a waiver as well. See our Guidelines for Leading a Group Run for details. Find sample waivers.
- RRCA club members are required to submit a roster of household members to the RRCA in order to verify appropriate insurance coverage, provide your members with Club Running magazine, and Keeping Pace emails. Download the RRCA Roster template, include your roster data in the template, save the file as instructed, and upload your club’s roster through our website.
- Member running clubs must also list the events they own on the RRCA Calendar. The RRCA Calendar serves as a marketing resource for your club and also as a record of your event for insurance purposes. Clubs can add additional events throughout the year as they are planned. Clubs are not required to list group training runs, social event, or training programs on the calendar, but you can voluntarily list these activities for marketing purposes.
- Attest to having read the Guidelines for Safe Group Runs, Guidelines for Safe Events, and the Race Director Code of Ethics
- Adopt recommended and required policies for your running club as outlined in our Resources for Club Directors section.
- Post the RRCA member logo on your event website to show that your event is a member of the largest distance running organization in the US. This also lets your participants know that you have agreed to follow our guidelines for best practices. Download the RRCA member badge.
- There are NO REFUNDS if a member cancels or dissolves an organization or event during the year. There are NO INSURANCE REFUNDS if any race activities including pre-race planning, pre-race marketing, and registration collection have occurred in the year, even if a race gets cancelled or a club dissolves.
Dues and Insurance Information
The dues structure is similar for nonprofit and for-profit running clubs with the only difference being that nonprofit clubs are required to carry Directors & Officers Insurance through the RRCA, or send proof of coverage through another insurance provider. The RRCA requires member running clubs to carry general liability insurance coverage or provide proof of coverage. If you are an RRCA Certified Coach, we can provide professional liability insurance, as well. RRCA member running clubs may own and produce events/races. These activities are covered as part of the membership and insurance fees, and there is no additional cost per event. However, running clubs providing assistance to other organizations (volunteer recruitment, finish line management, etc.) for the production of non-club managed or owned events MUST NOT list the event as a club owned event. This transfer of insurance coverage is strictly prohibited and is considered FRAUD. Other organizations working with a club to assist in the production of a non-club owned event should show proof of insurance to the club or join the RRCA as an event member. Clubs that engage in event management services should review the information on the Certified Race Director Insurance Program page.
Membership Dues Rates
- Nonprofit running clubs with 35 or fewer household members pay a flat fee of $76 for dues and for-profit clubs pay a flat fee of $100 for dues.
- All running clubs with 36 or more household members pay $2.27 per the number of household members.
Running Club Insurance Rates
- $2.33 per the number of household members for the $1 million general liability insurance policy ($1 million insurance is assessed at a minimum rate of 35 households
- $2.73 per the number of household members for the $2 million general liability insurance policy ($250 mandatory minimum for clubs with 95 or fewer households)
- All nonprofit running clubs are required to purchase Directors & Officers Insurance at a flat rate of $190
- Optional Volunteer Medical Personnel Coverage is $250 for $1million in coverage and $300 for $2million in coverage.
- Optional Operations Package for $750. See coverage details.
We are currently renewing members for 2015. If you need to renew or join for an event in late 2014, you must email firstname.lastname@example.org for an invoice.
RRCA members are encouraged to pay by check. Your check allows the RRCA to invest our resources into programs, not credit card processing fees. Members with dues and insurance fees over $5,000 MUST PAY BY CHECK and select to mail a check in the online payment system. We will no longer break payments into multiple batches for credit card payments above the $5,000 threshold, we will not process these payments over the phone or by mail or fax.