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Running Event Membership
A running event is a race, whether timed or untimed, that takes place on roads, trails, or a track (running events only on track) and held on a specific course on a given date. Event membership is designed for stand alone, independent events not owned by a race directing company or a running club member, and the event occurs only one time per year. For example the Credit Union Cherry Blossom 10 Mile race in Washington, DC is an RRCA Event Member with the race occurring one time per year.
Event Member Defined
- Nonprofit events are events that are not managed or owned by a nonprofit running club or race directing company and do not conduct regular training runs or group runs throughout the year.
- An event member may consist of varying distance running events, but they all must be held on the same date/weekend. For example the event may be XYZ Running Festival that includes a half marathon, 5K, and 1 mile fun run all on the same day in the same location.
- An event may be organized as a nonprofit or a for-profit entity.
- Nonprofit event members can be independent running events, or they may be events managed by a nonprofit organization for the purpose of raising funds for the host nonprofit organization.
- Nonprofit events must have a set of governing bylaws and an independent board of directors (non-related parties) with a minimum of 3 board members that are elected at least every two years. They must be recognized as a nonprofit through the RRCA nonprofit group exemption with the IRS or granted exemption directly by the IRS.
- RRCA event membership and insurance is taken out in the name of the event, not the name of a company or nonprofit group hosting the event.
- Event directing companies or event owners producing more than one race/event during the calendar year or assisting clients must follow the membership information on the Event Directing Company Membership page.
- Membership in the RRCA is required in order to access the insurance program for running event members.
- All event members are required to obtain waivers of liability from their event participants. Your waiver should be specific to your event. Find sample waivers.
- List your event on the RRCA event calendar for insurance reporting purposes. Joining the RRCA as an event member does not automatically post your event on the RRCA Calendar. It is your responsibility to list the event on the calendar.
- Request additional insured certificates for your one event as needed using our online request form. Additional insurance certificate requests are only accepted using the online form. Please do not contact the RRCA or Star Insurance by email to request a certificate.
- Attest to having read the Guidelines for Safe Events and the Race Director Code of Ethics
- Review the Working with Charities information in the Resources for Event Directors section
- Post the RRCA member logo on your event website to show that your event is a member of the largest distance running organization in the US. This also lets your participants know that you have agreed to follow our guidelines for best practices. Download the RRCA member badge.
- There are NO REFUNDS if a member cancels or dissolves an organization or event during the year. There are NO INSURANCE REFUNDS if any race activities including pre-race planning, pre-race marketing, and registration collection have occurred in the year, even if a race gets cancelled or a club dissolves.
Dues and Insurance Information
Membership Dues Rates
- Nonprofit events pay a flat fee of $76 plus $0.05 per race participant, event volunteers, and race committee members.
- For profit events or events owned by race directing companies pay a flat fee of $100 plus $0.05 per race participant, event volunteers, and race committee members.
Event Member Insurance Rates
All event members pay General Liability Insurance rates on a scale based on the number of participants, volunteers and race committee members involved with the event.
$1 million policy:
- 539 or fewer participants is a flat fee of $158
- 540– 999 pay $0.50 per total participants
- 1000–1999 pay $0.44 per total participants
- 2000–3000 pay $0.36 per total participants
- 3001–12,499 pay $0.33 per total participants
- 12,500+ pay $0.23 per total participants
- Optional: Volunteer Medical Coverage $250
$2 million policy:
- 539 or fewer participants is a flat fee of $316
- 540– 999 pay $0.58 per total participants
- 1000–1999 pay $0.50 per total participants
- 2000–3000 pay $0.42 per total participants
- 3001–12,499 pay $0.38 per total participants
- 12,500+ pay $0.27 per total participants
- Option: Volunteer Medical Coverage $300
All nonprofit event members are required to purchase Directors & Officers Insurance at a flat fee of $185.
We are currently renewing members for 2014. If you need to renew or join for an event in late 2013, you must email firstname.lastname@example.org for an invoice.
RRCA members are encouraged to pay by check. Your check allows the RRCA to invest our resources into programs, not credit card processing fees. Members with dues and insurance fees over $5,000 MUST PAY BY CHECK and select to mail a check in the online payment system. We will no longer break payments into multiple batches for credit card payments above the $5,000 threshold, we will not process these payments over the phone or by mail or fax.