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Hosting an RRCA Championship Event
The RRCA Championship designation is awarded for the following standardized distances at the State, Regional, and National level on an annual basis through a competitive bidding process:
- 1 Mile (America’s Distance)
- Half Marathon (13.1 miles)
- Marathon (26.2 miles)
- Ultra (any distance over 26.2 miles)
- Cross Country (variable distance; only one event)
State Reps and Regional Directors may grant additional State or Regional Championship Event distances as requested, but only after the standard distances have been awarded. An event can only be awarded one RRCA Championship designation. However, if the event has multiple distances, the event may be considered for State, Regional or National status for the various distances in the event.
RRCA’s Role in the Championship Event Series
The RRCA establishes and manages the bidding process, outlines guidelines for championship event standards and safety expectations for the event. The RRCA leverages sponsorship opportunities through the Championship Event Series that are designed to support the event host. The RRCA has clearly outlined branding expectations for Championship events, especially those taking advantage of the Championship Event suite of sponsors. The RRCA also assists with race promotion through the RRCA calendar and coverage of events in RRCA publications. RRCA Championship status can help attract sponsors and media attention for an event. A championship designation communicates to athletes and the community that the race organizers have agreed to follow approved guidelines in the conduct of the event. The RRCA establishes guidelines and standards for championship races, but organization, promotion, and management of the event is the responsibility of the event host and they must agree to follow our Guidelines for Safe Event Management.
Championship Bid Submission Process
Only RRCA member clubs and events in good standing may bid for an RRCA Championship designation. The event should be at least in its second year of operation. RRCA Championship Events are encouraged to start as RRCA State Championships then bid to be Regional then National RRCA Championships. However, well-established events may bid directly for Regional and/or National Championship designation. Events must agree to follow our requirements for hosting an RRCA Championship, which includes branding the event as an RRCA Championship to our expectations.
- The RRCA Championship Bidding Information and Instructions outlines the detailed requirements for hosting an RRCA Championship event and sponsorship opportunities.
- Review the bidding instructions and ensure your event can and will comply with our requirements including branding your event.
- Determine the appropriate designation for your event – State, Regional or National.
- Complete the online bid form, print a copy for your records, then click submit. You will be notified of the status of your bid once the championship designations are awarded.
- Branding your RRCA Championship Event instructions outline the requirements for branding your RRCA championship event. If you bid on and receive a championship designation, you agree to follow the RRCA Championship branding requirements. If your event takes advantage of any of the sponsorships of the RRCA Championship event series, including awards, you must brand your event to our expectations. Failure to include RRCA Championship branding for your event may result in removal from the event series and the designation may go to another applicant willing to comply with branding expectations.
- RRCA Championship logo in PNG format
- Championship Flyers (buckslips) for Race Packets - Buckslips offering national corporate supporter discounts will be sent from the RRCA National Office prior to race day.
- RRCA Championship Banner - All RRCA Championship events will be supplied with RRCA Championship banners from our plastic roll of banners along with finish line tape. The RRCA Championship banners and finish line tape can be recycled at the end of the event.
- You MUST complete your Gatorade post event report within 3 weeks of your event. Gatorade will email requesting that you complete the post race recap.
- Obtain the link from your State Rep, Regional Director or the National Office to log your RRCA Champions in the RRCA Champions database;
- Send your post race press release to firstname.lastname@example.org for posting in the RRCA Running News;
- Send some of your race photos to email@example.com for posting in our Flickr account, shared on every page of www.RRCA.org.
Championship Bid Submission Deadlines
To ensure events have an opportunity to compete for all Championship designation levels, the deadlines for National, Regional, and State Championship bids are staggered as follows.
National Championship Bid Deadline: January 31, 2015
Bids for National events are awarded one year in advance for marketing purposes. National Championship bids are due by January 31 to host a 2016 event. There is a $250 marketing fee for each race selected as an RRCA National Championship event. These fees assist with RRCA marketing of the National Championship Event series.
Regional Championship Bid Deadline: October 1
Bids for Regional Championships are due by October 1 for the following year. Bids submitted in 2014 are for the 2015 event series. There is no marketing fee for regional championships
State Championship Bid Deadline: November 1
Bids for State Championships are due by November 1 for the following year. Bids submitted in 2014 are for the 2015 event series. Events that do not receive a Regional designation will be considered for State Championship status after the Regional selection. There is no marketing fee for state championships.
Branding Your RRCA Championship Event
Benefits of Becoming an RRCA Championship Event
RRCA Championship Medals
ALL RRCA Championship events receive eight medals as part of the championship agreement. The medals progress in size for state, regional and national events. These medals should be presented to top overall, master, grandmaster, and senior grandmaster male and female winners. These medals will be sent with the Championship in a Box for all Championship events. If RRCA Championships wish to order finisher medals and additional race awards, you may contact Ashworth Awards directly to inquire about RRCA member discounts.
RRCA Championship Race Bibs
All RRCA Championship events are eligible to receive free race numbers for event participants. The race numbers will have the RRCA Championship logo, the race name, and the race date. Bibs are sponsored by the RRCA and supplied by Rainbow Racing. Championship races who choose not to receive free bibs can still receive deeply discounted pricing on bibs by placing an order directly with Rainbow Racing at 800-962-1011 and mentioning the RRCA.
Gatorade will sponsor free product, cups, coolers, mixing wands and banners to RRCA Championship races. In order to qualify for this benefit, races must be hosted by a nonprofit organization, be at least 10K in length and host a minimum of 400 participants. Ultra Marathon races (50K+) may qualify with fewer than 400 participants. Races exceeding 5,000 participants will be reviewed for sponsorship availability.
Once the sponsorship request form is returned you will receive an email from Gatorade requesting that you log onto their website to place the order for your race. It is important to complete this information in a timely manner. Your application will be removed if you do not complete it at least 35 days in advance of your race. You must follow the Gatorade instructions for setting up your fluid replacement stations. If you receive Gatorade sponsorship, you must post the Gatorade logo on your website as a sponsor and include their logo on all other materials that promote the sponsors of the event. After the race you will receive another email from Gatorade requesting that you complete the post-race recap which includes sending photos of a Gatorade aid station at your event. If this is not completed within three weeks after the race then the race will be denied sponsorship for the following year.
RRCA Championship Premiums
Sports Authority Gift Cards and Discount Cards - National Championship events receive six, $100 Sports Authority gift cards for top overall, master, and grandmaster male and female winners. Regional Championships races receive six $50 Sports Authority gift cards for the same categories. All championship events will also receive Sports Authority discount cards for participant race packets. The gift cards and discount cards will be mailed to the race director from the RRCA National Office prior to race day.
RRCA Championship Promotion
Post Race Reporting Requirements
Thank you for hosting an RRCA Championship event. To finalize your requirements we have a few final reporting items you need to attend to: