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NOTICE OF THE 2013 ANNUAL MEETING OF THE MEMBERSHIP

All members of the RRCA in good standing as of April 1, 2013 are welcome and encouraged to attend the 2013 Annual Meeting of the Membership. Participation in the 2013 RRCA National Convention is not required in order to attend the 2013 Annual Meeting of the Membership. 

The meeting will take place on May 3, 2013 at 3:15 PM (Mountain) at the Hotel Albuquerque, 800 Rio Grande Blvd NW, Albuquerque, NM 87014.  During the course of the RRCA Annual Meeting of the Membership we will conduct elections for the Board of Directors’ term from 2013-2015.  The RRCA Board of Directors has also approved a recommended update to the RRCA Bylaws which will be put to the membership for a vote. See details about the recommended Bylaw updates below this announcement.

Voting Assignment and Proxy Certification Instructions
The Bylaws of the RRCA allow for the assignment of a proxy vote for member clubs and events. If an RRCA member club or event is not sending their official voting representative (president, director, or owner) to the Annual Meeting of the Membership, then the voting rights of that club or event may be assigned to another authorized representative attending the meeting in person. That person must be qualified by being a member of either the same club or event or from another qualified club or event in good standing in the same state. In accordance with the RRCA bylaws, a proxy cannot be held for clubs or events from different states. To assign voting rights to a qualified proxy on behalf of a club or event member, the authorized representative must complete the Official 2013 Voting Rights Assignment to Recognized Proxy Holder Form. Each Appointed Proxy Holder must complete and submit the Membership and Residence Certification for Proxy Holders Form in accordance with the instructions on the forms. The forms and instructions can be found on the RRCA website at www.rrca.org/about/governance/

Report of the Nominating Committee

On behalf of the 2013 RRCA Nominating Committee, I am pleased to provide this report of our proceedings in accordance with Article VIII(B)(1) of the By-Laws of the Road Runners Club of America (RRCA).  I wish to thank RRCA President David Cotter for giving me the opportunity to serve in this capacity. I further wish to thank the RRCA Board for providing me with an outstanding committee, which included Ron Macksoud (Alabama State Representative), Chris Burch (Iowa State Representative), and Sue Brown-Nickerson (Indiana State Representative). I sincerely appreciate their hard work. It was great to have them on the team.

The committee presents the following slate of candidates for consideration at the 2013 Annual Meeting of the Membership:

LENA HOLLMANN – SOUTHERN REGION DIRECTOR
Lena served as the RRCA North Carolina State Rep from 2005 to 2009 when she was elected to her first term as the RRCA Southern Region Director. She was the 2007 Outstanding State Rep of the Year. Lena has been an active athlete for over 40 years, starting as a track runner in her native Sweden. In 1971 she was the Swedish National Champion in the 1500m. Since her move to the US in the mid- 1970s she has completed over 25 marathons, with the highlights being a PR of 2:44:10 in the 1983 NYC Marathon, and a 10th place at the 1984 Boston Marathon. Currently Lena is active in two local running clubs, North Carolina Roadrunners Club, and Carolina Godiva Track Club. Lena is also a Certified Personal Trainer, an RRCA Certified Running Coach, a USATF Level I Coach, and has co-chaired a local beginning runner program. She has attended numerous RRCA Conventions, and she writes a monthly column about Masters Running in Running Journal magazine. Lena has also served on the Board of several non-running volunteer organizations, including Toastmasters International, where she was Club Treasurer and President. Lena has two Masters Degrees, in Public Health from University of California, Berkeley, and in Management from North Carolina State University. She resides in Cary, North Carolina, and recently retired from a career in the pharmaceutical industry to start a second career as a personal trainer, specializing in training older adults and endurance athletes.

BAILEY PENZOTTI – WESTERN REGION DIRECTOR
Bailey Penzotti has been running off and on over the years since junior high school in the 1970s.  The popularity of running was blossoming during this time, and she quickly became influenced by the likes of Katherine Switzer, Frank Shorter and Dr. Joan Ullyot.  After moving to California in 1981, Bailey ran with friends and raced for fun in local 5ks, 10ks and/or 12ks.  Though she enjoyed playing volleyball, sailing and Jazzercise, running was always the staple for her exercise and sanity needs.  She ran when she was dating, when she got married, when she divorced, during law school and while studying for the bar.  At the end of 2006 (during a bout of mid-life crisis and injury), Bailey woke up one day and thought, “Gee…I’ve never run a marathon.”  Thanks to this epiphany, Bailey joined the San Francisco Road Runners Club and quickly became an active member of the running community. Since 2008, Bailey has served as the Volunteer Coordinator of the SFRRC Board of Director and a beloved running coach.  In 2009, Bailey took the RRCA Coaching Certification course to become an RRCA Certified Running Coach to better assist her with runners’ needs.  Bailey loves the sport and shows that it’s never too late to get off the couch and smell the possibilities.

KELLY “K2” RICHARDS – AT-LARGE DIRECTOR
Richards is a Minnesota native who has found a home in Texas. She began running on July 4, 1997. Her long-term running goal is to run a marathon in all 50 states and Washington, DC. To date, she has run marathons or ultras in over 30 states as well as South Africa and Cambodia. Richards served as President of Lake Grapevine Runners and Walkers (RAW) for five years (2002-2007). Richards has been nominated twice for RRCA Club President of the Year. She continues to volunteer at RAW by race directing and serving on multiple committees. Richards was a State Rep from 2006-2008, winning the RRCA Outstanding State Representative of the Year in 2008. Richards has served on the State Rep Working Group, the Strategic Plan Task Force and the Strategic Plan Review Task Force. Richards has volunteered her time nationally by serving on the RRCA Board (2009-13) and on several National Award Selection Panels. She was instrumental in the development of the Road Race of the Year, started the annual RRCA Race Shirt Contest, and has worked on the RRCA Runner Friendly Community® program since the program was created and the Kids Run the Nation grant selection panel.

JEAN ARTHUR – AT LARGE DIRECTOR
Jean Arthur moved to Maryland in 1979, after attending high school in St. Croix, U.S. Virgin Islands. She started running in 1975, at the age of 12, after she took a friend’s dare to enter a race and won. Jean is the immediate past president of the Montgomery County Road Runners and also served as president from 2003-2006. She served on the club’s board of directors from 1999-2012. She is currently race director for MCRRC’s Pike’s Peek 10K in Rockville, Maryland and is on the steering committee for the club’s Parks Half Marathon. Jean also serves on the executive committee of Cherry Blossom, Inc. which puts on the Credit Union Cherry Blossom Ten Mile Run in Washington, D.C. She has also been involved in organizing many other running events, including the 2009 USATF cross-country championship, and has served on the RRCA’s Finance and Kids Run the Nation grant selection panel. Jean is an attorney and works for the Montgomery County Council as a legislative analyst.
On behalf of the Nominating Committee, I thank all the candidates for their active participation in the process, and congratulate the slate candidates.

The RRCA will accept nominations for non-slate candidates that would like to be considered for election. The deadline for submitting non-slate nominations to the National Office is April 3, 2013 at 5:00 PM Eastern.  Email nominations to Jean Knaack at execdir@rrca.org.  An announcement of the recommended slate of directors along with any additional non-slate candidates, will be shared with the membership in advance of the Annual Meeting where the official election will take place.

Respectfully submitted,

David B. Epstein
Nominating Committee Chairman

Board Recommended Bylaw Updates

On February 8-9, 2013 the RRCA Board of Directors meet in person in Albuquerque, NM.  During the course of the Board meeting, Vice President Garner outlined the progress with the Strategic Plan Review Task Force, which he chairs.  The Task Force has recommended that the RRCA update the Bylaws to more clearly outline the event management company membership category and to clarify the voting rights of this membership category.  This is a growing segment of the RRCA membership and the Strategic Plan Review Task Force identified that the section in the Bylaws related to “for-profit event members” was too weakly defined and lacked clarity.

After significant discussion by the Board of Directors, the situation was considered by the Board to be sufficiently extraordinary to warrant waiving the 120-day notice requirement for consideration of Bylaws changes at the 2013 Annual Meeting of the Membership.  Western Region Director Penzotti moved that the Board waive this requirement.  The motion passed unanimously. At-Large Director Darman, who chaired the efforts to update the Bylaws in 2008, moved that the recommended changes to the Bylaws presented to the Board be presented to the membership for consideration at the 2013 Annual Meeting of the Membership.  The motion passed unanimously.

Click here to download and review the recommended Bylaw updates (PDF)
Printed copies will be available at the RRCA Annual Meeting of the Membership and its will be mailed in the Spring edition of Inside Track

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