RRCA highly recommends using an online system for managing members that allows you to collect waivers and member code of conduct agreements during the join/renew process. It also enables the club to gather emergency contact information. If going old-school, be sure to include a waiver on paper forms. Don’t use a font that is so small it is impossible to read or easily ignored, use the same size font as other text.
All clubs are required to obtain waivers of liability from their members and participants during the join/renew process.
This is a requirement for utilizing the RRCA insurance program.
All guests to club training runs MUST sign a waiver as well. See our Safe Group Run Guidelines for recommendations on easily collecting waivers from guests. Waivers must be signed by all participants running in a club-owned race or event. See Manage an Event for waiver samples.
Organizers should edit “stock waivers” provided by online registration companies to ensure the waiver is specific to your club and its activities. The more detail you can provide in the waiver about the dangers associated with participating in club activities, the more useful the waiver will be in the event an incident results in a legal action.
Keep a file of waivers based on your state’s statue of limitationfor a civil lawsuit. These can be maintained as either a digital file or hard copies. Work with your online membership management system to ensure you can access waivers going back at least 2-3 years or more.
Club Member Waiver of Liability Template
I agree that I, ___________________ [NAME OF MEMBER] am a member of _______________________ [NAME OF CLUB], (hereinafter “the club”), and I know that running in and volunteering for organized group runs, social events, and races associate with the club are potentially hazardous activities, which could cause injury or death. I will not participate in any club organized events, group training runs or social events, unless I am medically able and properly trained, and by my signature, I certify that I am medically able to perform all activities associated with the club and am in good health, and I am properly trained. I agree to abide by all rules established by the club , including the right of any official to deny or suspend my participation for any reason whatsoever. I attest that I have read the rules of the club and agree to abide by them. I assume all risks associated with being a member of the club and participating in all club activities, which may include but no limited to: falls, physical contact with other participants/members, volunteers, race personnel, contract service providers, employees, and spectators including the potential the contraction of a communicable disease resulting from contact with other participants/members, volunteers, race personnel, contract service providers, employees, and spectators. I assume all risks including: the effects of the weather; high heat and/or humidity; freezing cold temperatures; traffic and the conditions of the road including surrounding terrain. [INSERT OTHER SPECIFIC THREATS ASSOCIATED WITH YOUR CLUB OPERATIONS HERE: e.g. “the alligators who bask in the sun at the corner of 4th and Sunset St.”]. I further agree to abide by the Center for Disease Control’s (CDC) recommendations for the prevention of the spread of the 2019 Novel Coronavirus Disease (COVID-19) and other communicable diseases, and I attest to having read the CDC’s guidance at: https://www.cdc.gov/coronavirus/2019-ncov/prepare/prevention.html. I assume all such risks being known, appreciated, and accepted by me.
I understand that bicycles, skateboards, baby joggers/strollers, roller skates or inline skates, animals, and personal music players are not allowed in club organized runs or events, and I will abide by all rules of the club. Having read this waiver and knowing these facts and inconsideration of your accepting my membership, I, for myself and anyone entitled to act on my behalf, waive and release the __________________ [NAME OF CLUB] and the Road Runners Club of America, all club sponsors, their representatives and successors from all claims or liabilities of any kind arising out of my participation in the club activities, even though that liability may arise out of negligence or carelessness on the part of the persons or organizations named in this waiver. In addition, I acknowledge the contagious nature of COVID-19 and other communicable diseases and voluntarily assume the risk that I may be exposed to or infected by COVID-19 and/or other communicable diseases by participating in any activities associate with the club. I acknowledge that such exposure or infection may result in personal injury, illness, permanent disability, and/or death. I understand that the risk of becoming exposed to or infected by COVID-19 in connection with my participation in any club activities, and personally assume this risk.
I grant permission to all of the foregoing to use my photographs, motion pictures, recordings or any other record of the club for any legitimate purposes. I understand that the club does not provide for refunds in the event of cancellations of services, and by signing this waiver, I consent that I am not entitled to a refund if the any club activities including events are cancelled.
Parent’s Signature if under 18 years: