The RRCA manages the bidding process for the event series, and we outline guidelines for event standards and safety expectations following our Guidelines for Safe Event Management. We leverage sponsorship opportunities and outline branding requirements for events taking advantage of sponsorship offerings as an RRCA Championship Event. We assists with race promotion through the RRCA calendar and pre and post-race promotion through RRCA social media accounts.
Championship Bid Submission Process
Only RRCA member clubs and events may bid for an RRCA Championship designation. In addition:
- The event should be at least in its second year of operation.
- Start as RRCA State Championships before bidding for Regional then National Championship status. However, well-established events may bid directly for Regional and/or National Championship designation.
- Events must agree to follow our requirements for hosting an RRCA Championship, which includes branding the event as an RRCA Championship to our expectations.
- The race course must be one of the RRCA standard distances and be USATF-certified to ensure the correct event distance. Course certification is waived for courses that cannot be certified, such as Cross Country events and certain trail events.
- Events agree that RRCA Championships are open to all runners of any nationality and ability and there are no requirements of membership in any organization. RRCA National winners may reside in any country. RRCA Regional winners should reside in a state within the designated region for the event, however these winners may still be citizens of other countries residing in the US. RRCA State Championship residency requirements for winners are set at the discretion of the RRCA State Rep.
- The event should make every effort to comply with the USATF guidelines on ADA compliance for disabled athletes. Bids should outline if awards will be provided for challenged athlete categories.
- Determine the appropriate designation for your event – State, Regional or National.
- Complete the Bid Submission Form by the deadline noted below.
- You will be notified of the status of your bid once championship designations are awarded.
CHAMPIONSHIP BID SUBMISSION DEADLINES
To ensure events have an opportunity to compete for all Championship designation levels, the deadlines for National, Regional, and State Championship bids are staggered as follows.
- National Championship Bid Deadline ~ June 30th: Bids for National events are awarded one year in advance for marketing purposes. National Championship bids are due by January 31st for the next year.
- Regional Championship Bid Deadline ~ October 1st: Bids for Regional Championships are due by October 1stfor the following year.
- State Championship Bid Deadline ~ November 1st: Bids for State Championships are due by November 1stfor the following year.
Events that do not receive a Regional designation will be considered for State Championship status after the Regional selection. To ensure a full slate of standard race distances for the RRCA Championship Event Series any distance not designated after the bidding period will be filled on a first come first served basis for qualified races.
An event can only be awarded one RRCA Championship designation. However, if the event has multiple distances, the event may be considered for State, Regional or National status for the various distances in the event.
When you bid on and receive an RRCA Championship designation, you have affirmatively agreed to follow the RRCA Championship branding requirements outlined below.
If selected for the Championship Event Series, failure to include the RRCA Championship logo or name on the homepage and in materials for your event may result in removal from the event series and cancellation of sponsorship items.
Branding Your RRCA Championship Event
It’s very easy to incorporate the RRCA Championship designation into your existing race name or logo. Simply include “RRCA Championship” below your race name or logo in emails, on your website, race numbers, and more.
- Outline the event has been designated as an RRCA Championship Event in emails and press releases. Be sure to note if it is a State, Regional or National Championship.
- Outline information about prize money or special offers for participants, and include information about the RRCA Championship Awards for Open, 40+, 50+, and 60+, and challenged male and female winners.
Race Weekend Branding
Banners: If you print new banners for the race, include the Championship Event logo or include “RRCA Championship Event” as text below your event logo. RRCA supplies banners to National Championship Events. If you print sponsor banners, you MUST include Gatorade and RRCA Championship logo if you take advantage of the free products offered for the series.
Finish line: We will supply a finish line tape that includes the RRCA Championship logo. Please use this for your first place male and female finisher photo.
Expos: Donate expo space for the RRCA. Get local volunteers to man the expo if no RRCA representative is available. Email firstname.lastname@example.org if you are willing to donate expo space and we can help arrange for either a staff member or volunteers to manage the booth.
Race Announcements: During your pre-race, race, and post-race announcements, inform participants that your event is an RRCA Championship Event. Give a shout-out to any RRCA representatives present at the event.
Presenting RRCA Championship Awards
All RRCA Championship events are provided with complementary RRCA Championship medals. Review the instructions below for scoring your event. If an official RRCA representative (RRCA Board Member, Executive Director, Staff, or State Rep) attends the event, coordinate with them to help present the awards.
The RRCA Championship awards should be presented before your age-group awards. You can incorporate the Championship Awards into your open awards presentation. Be sure to award a male and female open, Challenged Athlete, 40+, 50+, and 60+.
Sponsorship Benefits for RRCA Championship Events
RRCA Championship Medals
All RRCA Championship events receive eight RRCA Championship medals. RRCA will provide for open male and female challenged athlete awards upon request. The medals progress in size for State, Regional and National events. The RRCA Championship awards should be presented to male and female Open, Challenged Athlete (as requested), 40+, 50+, and 60+.
To order finisher medals for all participants and additional race awards, please contact Ashworth Awards to inquire about RRCA member discounts.
RRCA Championship Race Bibs
All RRCA Championship events are eligible to receive free race numbers for event participants. The race numbers will have the RRCA Championship logo, the race name, and the race date. Bibs are sponsored by the RRCA and supplied by Marathon Printing.
Gatorade Sponsorship for Qualifying RRCA Championship Events
Gatorade sponsors free product, cups, coolers, mixing wands and banners to RRCA Championship races that meet certain qualifications.
- Races must be hosted by a nonprofit organization;
- Be at least 10K in length;
- Include a minimum of 400 participants.
- Ultra Marathon races (50K+) may qualify with fewer than 400 participants;
- Races exceeding 5,000 participants will be reviewed for sponsorship availability.
Qualifying events that receive a winning bid will receive an email from Gatorade requesting you to log on to their request form to place the order for your race. It is important to complete this information in a timely manner. Your application will be denied if you do not complete the request for product at least 35 days in advance of your race.
You must follow the instructions for Gatorade aide station set-up. If you receive Gatorade sponsorship, you must post the Gatorade logo on your website as a sponsor and include their logo on all materials promoting event sponsors. Gatorade includes their logo along with the RRCA Championship logo in the order-conformation email. The RRCA will provide a valuation of the sponsorship provided from both Gatorade and the RRCA. Failure to follow branding requirements will result in loss of product donation for the event. Download the Gatorade Logo
After the race, you will receive another email from Gatorade requesting completion of the post-race recap, which includes sending photos of a Gatorade aid station at your event. If this is not completed within three weeks after the race, the race will be denied sponsorship for the following year.
RRCA Championship Promotion
In support of members that are the winning bidders for hosting an RRCA Championship Event, we will:
- Promote the RRCA Championship Event Series and associated events on our website and through our social media channels.
- Provide for an RRCA Championship Event filter on the RRCA Event Calendar so runners can sort and find Championship Events.
- Provide RRCA finishline tape to your event. Contact your State Rep for more details.
- Facilitate access to the Gatorade sponsorship of the Championship Event Series (detail below).
- Facilitate ordering RRCA Championship branded race bib numbers and shipping RRCA Champion medals to your event.
Post Race Reporting Requirements
Thank you for hosting an RRCA Championship event. To finalize your requirements, there are a few post-race reporting items to attend to:
- You MUST complete your Gatorade post-event report within 3-weeks of your event. Gatorade will send an email requesting you complete the post race recap.
- Send your post race press release to email@example.com for posting in the RRCA Running News;
- Send race photos to firstname.lastname@example.org for posting in social media channels.