Welcome to the Running Club Membership Page
Here you will find detailed information about how the RRCA defines the membership category of Running Club. You will also find detailed information about dues and insurance coverage and fees. We do not provide quotes, as our fees are clearly outlined below and apply to all members. We are migrating to a new membership system over the weekend. Please email firstname.lastname@example.org if you need assistance next week with joining/renewing for 2021.
Running Club Member Defined
There are several ways to organize a formal running club/crew. The following outlines how the RRCA defines the Running Club membership category. If your organization only produces events and offers no annual programs (weekly group runs, training programs, social events, etc), then the RRCA considers your operations an Event Management Member, not a club.
- Running clubs/crews generally conduct weekly group training runs, organized training programs, youth programs, track workouts, social gatherings, and may organize running events owned by the club.
- Nonprofit Running Club ~ must be recognized as a nonprofit through the RRCA nonprofit group exemption with the IRS, or granted exemption directly by the IRS. Nonprofit clubs/crews qualify to access the Directors & Officers insurance policy.
- Nonprofit running club must have an independent board of directors with a minimum of 3 non-related board members that are elected at least every two years.
- Nonprofit running clubs can include government-operated recreation centers, other nonprofit organizations, such as the “Y” or Boys & Girls Club, and also includes youth only running clubs or Cross Country programs supported by a school, parent booster club, or local parent/teacher association.
- For-Profit/Informal Running Club ~ For-profit clubs are organized by RRCA Certified Coaches that coach groups for a fee/profit and are not organized as a formal nonprofit club. Unincorporated associations that are not organized as a formal nonprofit organization are welcome to join the RRCA as a for-profit club, so long as they have a designated group leader or leadership committee. (Keep in mind individuals may be exposed to personal liability if the running group is not organized as an incorporated nonprofit or LLC). Read more about unincorporated associations
- Nonprofit and For-profit clubs must have at least ten individual members (dues and insurance are assessed at the minimum rate of 35 household members).
- A club reporting a small membership (under 35 households) with no training programs or organized weekly group runs, and claiming to organize a road race in excess of 5,000 people, must review their organization structure with the RRCA in advance of joining as a club to verify proper membership classification. The RRCA reserves the right to dictate membership classification, and clubs found to be event management company will be classified as such and must pay the dues and insurance fees according to that membership category.
Running Club Membership Requirements
- Membership in the RRCA is required to access the insurance program for running clubs.
- Waivers ~ All clubs are required to obtain waivers of liability from all of their members and all program participants during the club's join/renew process as a requirement of accessing the RRCA insurance program. All guests to club training runs MUST sign a waiver as well. See our Guidelines for Leading a Group Run for details.
- Rosters - RRCA club members are required to submit a roster of household members to the RRCA to verify appropriate insurance coverage/truth in reporting, verify 3 or more board members, provide your members with digital subscription of Club Running e-news, and club leaders with Keeping Pace emails. Download the RRCA Roster template, include your roster data in the template, save the file as instructed, and upload your club’s roster through our website.
- Club Owned Events ~ RRCA member running clubs may own and produce their own events during the year. These activities are covered as part of the membership and insurance fees, and there are no additional dues/insurance cost per event (unless it is determined by the RRCA that your membership classification is incorrect based on your organization's activities/structure).
- Running clubs providing assistance to other organizations (volunteer recruitment, finish line management, timing services, etc.) for the production of non-club managed or owned events. We refer to this as event management services. If a club provides event management services to a third-pary, the club MUST NOT list their client events as "club owned." This transfer of a club's insurance coverage to a third-party is strictly prohibited and considered FRAUD. Third-party organizations should show proof of insurance to the club or join the RRCA as an event member. Clubs that engage in event management services should closely review the information on the Certified Race Director Insurance Program page.
- Member running clubs must list the events they own on the RRCA Calendar. The RRCA Calendar serves as a marketing resource for your club and also serves as our internal list of official club-owned events you are insuring through the RRCA's insurance group. Reporting non-owned events is fraud. Failure to list club-owned events on the calendar may result in denial of coverage should a claim arise.
- Attestations ~ Attest to having read the Guidelines for Safe Group Runs, Guidelines for Safe Events, Understanding Music Licensing, Understanding the Safe Sport Act, and the Race Director Code of Ethics,
- Adopt recommended and required policies for your running club as outlined in our Resources for Club Directors section.
- Sharing RRCA Affiliation ~ Members can post the RRCA member logo on your club's website to show your membership in the largest distance running organization in the US. Posting the RRCA logo lets your participants know that you have agreed to follow our guidelines to help ensure runner safety and inclusion. Download the RRCA member badge.
Running Club Dues and Insurance Information - 2021
REFUND POLICY: There are NO REFUNDS if a member cancels or dissolves an organization or event during the year. There are NO INSURANCE REFUNDS if any race activities including pre-race planning, pre-race marketing, and registration collection have occurred in the year, even if a race gets canceled or a club dissolves.
Dues Structure: Dues structure is similar for nonprofit and for-profit running clubs, with the only difference being that nonprofit clubs are required to carry Directors & Officers Insurance through the RRCA, or send proof of coverage through another insurance provider. The RRCA requires member running clubs to carry general liability insurance coverage or provide proof of coverage. If you are an RRCA Certified Coach, we can provide professional liability insurance, as well. Our membership system will calculate your club's dues and insurance fees based on information you provide and any additional optional policies/services you selection.
Term: Annual membership in the RRCA, including insurance coverage, begins on December 31st at 12:00 AM and ends at 11:59 PM on December 30th of the following year. Clubs and events must renew their membership prior to December 31st to ensure full coverage for the calendar year. There is NO prorating of dues or insurance for late payments or for new members joining throughout the year.
Running Club Dues Rates
Running club dues are assessed based on the term "Household Members." Household Members are defined as the unique mailing address for members or participants in your club/training program. For example, a family living in the same household may be counted by the club as 2-4 individual members, but would be counted for RRCA membership as one household member.
- 35 or fewer household members: Nonprofit running clubs with 35 or fewer household members pay a flat fee of $76 for dues and for-profit clubs/training groups pay a flat fee of $100 for dues.
- 36 and over household members: All running clubs with 36 or more household members pay $2.27 per the number of household member.
- Clubs in operation for a full year, and renewing membership, shall report household numbers based on final membership numbers for the immediate past year. For example, the households as of 12/31/2019 will be reported for generating the 2020 membership. FOR 2021 - Clubs should forecast projected household members for the year, including attrition rates for 2020 and 2021, and report this number to the RRCA.
- The RRCA does not assess additional dues mid-year for club's that grow, unless we deem there was improper reporting at renewal/joining. Club's will report the higher number of household members during the next year’s renewal process. RRCA will check rosters to verify accurate reporting by members. RRCA may check information on club websites to also verify club size and proper dues assessment. Clubs reporting minimum number of households but stating a
significantly higher membership number on their website, social media,
or in press releases will come under the RRCA's Member Accountability
Process and may be assessed additional dues and insurance.
*Membership dues help cover costs for financial management, processing fees (we don't pass this cost to members), staff support, program support, annual convention, and much, much more.
Running Club Insurance Rates
- $1Million General Liability Coverage: $2.50 per the number of household members for the $1 million general liability insurance policy ($1 million insurance is assessed at a minimum rate of 35 households, which is $75)
- $2 Millions General Liability Coverage: $2.98 per the number of household members for the $2 million general liability insurance policy ($250 mandatory minimum for clubs with 95 or fewer households)
- Directors & Officers Insurance: All nonprofit running clubs are required to purchase Directors & Officers Insurance at a flat rate of $200. (For-profit or informal groups are not eligible for D&O coverage.)
- Optional ~ Volunteer Medical Personnel Coverage: is $250 for $1million in coverage and $300 for $2million in coverage.
- Optional Operations Package: $750. See coverage details.
- Optional Cyber Liability Coverage: $270. See coverage details
- Request additional insured certificates (dues paying members only)
- Optional Music License Service - Learn more and see tiered fees. All three PRO fees are included if you opt for the music license coverage.
We are migrating to a new membership system over the weekend. Please email email@example.com
if you need assistance with joining/renewing for 2021.
2021Insurance Coverage for Track & Field Events
Additional "Field" coverage can be added as supplemental coverage to an organization's general liability coverage through RRCA, and is designed to cover for Track & Field meets where certain throwing and jumping events occur, including: hurdles, steeple chase, shot put, discuss, high jump, long jump, triple jump, and pentathlon. The following events are EXCLUDED from coverage: poll vault, javelin, hammer throw.
Email firstname.lastname@example.org for details.
RRCA members are encouraged to pay by check! Your check allows the RRCA to invest our resources into programs, not credit card processing fees. Members with dues and insurance fees over $5,000 MUST PAY BY CHECK and select to mail a check in the online payment system. Upon request, we can generate an email to your primary contact to resend your membership invoice, which will grant you access to the online system where payment can be made via a secure credit card transaction.
Email: Membership@rrca.org with any questions.